General Terms of Use

By using the information and services on this website (“Site”), you agree to these General Terms of Use (“Terms”) and all applicable laws and regulations.

Audaxity is a program of the Medical College of Wisconsin and is maintaining this web page as a resource for information related to Audaxity.

MCW has the right to change the terms of this policy at any time and without prior notice.

Use of material on this Site for commercial purposes represents an infringement of MCW’s copyright and intellectual property rights. (See General Copyright Notice below.)

This Site contains links and references to other sites, products and services offered by third parties. These are provided for your convenience and reference only and do not constitute an endorsement or approval by MCW. MCW does not assume any liability for your use of those sites, their products, services or information. If you access documents on other websites, you are subject to the privacy policies, terms and conditions of those websites.

All information about the users of this Site – including their email addresses – is confidential. MCW does not – and will not – sell or redistribute the list of users or subscribers to anyone.

Indemnity
By using this Site, you agree to indemnify and hold harmless the Medical College of Wisconsin, its individual departments, programs, institutes and centers, its administrators, faculty, staff, employees, agents and Trustees from any and all claims and damages relating to any charges or demands arising from your use of this Site.

General Copyright Notice
The Audaxity Site contains copyrighted material, trademarks and other information owned by MCW and is protected under the United States copyright and trademark laws. MCW requires all users of this Site to comply with all state and federal laws, including copyright laws.

By using any of this material, you assume all risks of copyright infringement and related liability.

The contents of this Site may not be used for commercial purposes, without prior written permission of MCW. To obtain permission to reproduce information on this Site, submit the specifics of your request in writing to:

Medical College of Wisconsin
Office of Communications
8701 Watertown Plank Rd.
Milwaukee, WI 53226

The Medical College of Wisconsin strives to comply with copyright and intellectual property laws and regulations. If you have a question or comment concerning this Site or any materials included in this Site, please notify the Office of Communications, Medical College of Wisconsin, 8701 Watertown Plank Rd., Milwaukee, WI 53226-0509.

 

Privacy Policy

This Privacy Policy discloses the privacy practices for audaxity.org. By using this website, you are consenting to our collection and use of information in accordance with this Privacy Policy.

What information do we gather about you?
We and our third-party vendors collect certain information regarding your use of audaxity.org such as your IP address and browser type. Your session and the pages you visit on audaxity.org will be tracked, but you will remain anonymous. We may use your IP address to identify the general geographic area from which you are accessing audaxity.org. We connect data from different systems but do not link IP addresses to any personal information. We may also collect other information as described in this policy.

Collecting your personal information as a website visitor, participant or volunteer

We do not collect any personal information about you unless you choose to provide it voluntarily, including by completing a registration form, donating, or signing up to receive emails. If you become a registered participant or volunteer, we collect personal information including name, email address, mailing address, phone number and a valid credit card. All credit card information is securely stored with our third-party payment partner and processor, and not within our website database. Your information will be used to create an account that will provide you access to future reports related to your participation and pay any applicable registration fee and/or cover any minimum fundraising guarantees should you not reach your indicated minimum fundraising at the close of giving. You will be provided with a secure User ID and password to access your personal profile. Do not share your password with anyone. Please contact us for any transaction disputes.

 

Collecting your personal information as a donor

When you donate to an individual or team, we collect personal information including your name, email address, phone number, and physical address. All information is available to Audaxity. We do not maintain any credit card information on our website and all payment processing is done confidentially through our payment partner and processor. Please contact us for any transaction disputes.

What do we use your information for?
We use the information we gather from you for systems administration purposes, systems or data abuse prevention, to track user trends, and for the other purposes described in this policy. If you send us an email, the email address you provide may be used to send you information, respond to inquiries, and/or other requests or questions. We will not share, sell, rent, swap, or authorize any third party to use your email address for commercial purposes without your permission.

User information may be shared with third-party vendors to the extent necessary to provide and improve web services or other communications to users. For example, we use third parties such as Google Analytics and other tools to generate reports on site usage, web traffic, user behavior, and user interests in order to optimize our website for our visitors. We prohibit any third parties who receive user information for this purpose from using or sharing user information for any purpose other than providing services for the benefit of our users.

We may also provide your information to third parties in circumstances where we believe that doing so is necessary or appropriate to satisfy any applicable law, regulation, legal process or governmental request; detect, prevent or otherwise address fraud, security, or technical issues; or protect our rights and safety and the rights and safety of our users or others.

How is this information collected and how can you opt out?
Google and other third parties may use cookies, web beacons, and similar technologies to collect or receive information from this website and elsewhere on the internet and use that information to provide measurement services and target ads. For more information on Google Analytics, consult their terms of use, privacy practices, and ads settings. You can opt out of the collection and use of this information through tools like the Network Advertising Initiative opt-out page.

Cookies
Cookies are small files that are stored on your computer (unless you block them). We use cookies to understand and save your preferences for future visits and compile aggregate data about site traffic and site interaction so that we can offer better site experiences and tools in the future. You may disable cookies through your individual browser options or you can opt out of the collection and use of this information through tools like the Network Advertising Initiative opt-out page.

Other Websites and Cookies
This website may contain links to other websites. We are not responsible for the privacy practices or the content of such websites.

Cookies may be set by parties other than us. These “third-party cookies” may, for example, originate from websites such as DonorDrive, YouTube, Twitter/X, Facebook, or other social media services for which audaxity.org has implemented “plug-ins.” Since the cookie policies of these sites change over time, you should determine their policies by visiting the privacy policy pages of these sites directly.

Information Protection
This site has reasonable security measures in place to help protect against the loss, misuse, and alteration of the information under our control. However, no method of transmission over the Internet or method of electronic storage is 100% secure.

Deletion of Your Personal Information

You have the right to request that we delete any of the personal information we collected from you and retained, subject to certain exceptions. We will respond to your request to remove data within 30 days. Requests can be made to info@audaxity.org, or in writing to the address listed at the top of this page. You may request that your personal information, event specific participation, or fundraising results viewable by the general public to be removed. We may elect to store your data until it is no longer necessary to conduct our annual audit of nonprofit financials. We reserve the right to anonymize your records removing all personal identifiable information but allowing us to maintain accuracy for total participation and event registration types, total members for a specific team, and event fundraising totals. In the event we are unable to complete your request, we will let you know that we are unable to do so and why.

Users Located in the European Economic Area
If you are a user in the European Union (the “EU”) or European Economic Area (“EEA”), the Medical College of Wisconsin will be the controller of the personal information we collect for purposes of the E.U. General Data Protection Regulation, 2016/679 (the “GDPR”).

Changes to this Policy
This Privacy Policy may be amended from time to time. Any such changes will be posted on this page.

Effective Date
The effective date of this policy is December 1, 2024.

The following EEA privacy disclosures (the “Disclosures”) provide information about the collection, use, processing and sharing of data about individuals located in the European Union, Iceland, Liechtenstein or Norway (the “European Economic Area” or “EEA”). In these Disclosures,

• “GDPR” means the European Union’s General Data Protection Regulation;
• “Personal Data” means information that relates to an individual who is directly or indirectly identified or identifiable;
• “EEA Processing Activities” means the collection, use, processing or sharing of Personal Data when those activities are within the scope of the GDPR.

These Disclosures apply only to the use of Personal Data in EEA Processing Activities. Further, these Disclosures apply only to the Medical College of Wisconsin, Inc. and its Schools, Centers, Departments and other MCW units and controlled entities, including Audaxity (collectively, “MCW Entities”) that link to these Disclosures or expressly adopt them in writing. In these Disclosures the words “we” or “our” refer to each such MCW Entity. In some cases a MCW Entity may provide other information about its EEA Processing Activities in its own supplemental or separate disclosures.

These Disclosures apply to EEA Processing Activities by any means, including hardcopy (such as paper applications or forms) and electronic means (such as websites and mobile applications).

A. How We Collect and Use Personal Data

We collect several categories of Personal Data in circumstances that may involve EEA Processing Activities, including data you provide, data collected automatically (potentially including location data), and data we obtain from third party sources.
We use the Personal Data that we collect to carry on various institutional, administrative, educational or research activities.

As described in more detail below, we rely on a number of legal bases to lawfully process your Personal Data.

The ways in which we collect and use your Personal Data vary depending on the relationship between you and us, as well as the MCW Entity with which you interact. The following sections of these Disclosures describe in more detail how we collect and use Personal Data in various circumstances that may involve EEA Processing Activities. Please note that, depending on the situation, some of the processing of Personal Data we do in the various circumstances described below may not fall within the scope of the GDPR.

1. Personal Data We Obtain from You

Websites and Mobile Applications

As is true of most digital platforms, we gather certain data automatically when you use one of our websites or mobile applications, such as your IP address, browser type and device type. Certain web-forms also collect Personal Data you provide, for example when you enter the data into form fields on a feedback page. If we also process data through our websites or mobile applications for one of the activities described further below, those sections will provide additional information about how data are collected and used. We and our third-party vendors collect Personal Data for the primary purposes or conducting analytics, responding to your requests and providing you with relevant information.

Collecting your personal information as a website visitor, participant or volunteer

We do not collect any personal information about you unless you choose to provide it voluntarily, including by completing a registration form, donating, or signing up to receive emails. If you become a registered participant or volunteer, we collect personal information including name, email address, mailing address, phone number and a valid credit card. All credit card information is securely stored with our third-party payment partner and processor, and not within the our website database. Your information will be used to create an account that will provide you access to future reports related to your participation and pay any applicable registration fee and/or cover any minimum fundraising guarantees should you not reach your indicated minimum fundraising at the close of giving. You will be provided with a secure User ID and password to access your personal profile. Do not share your password with anyone. Please contact us for any transaction disputes.

Donors

When you donate to an individual or team, we collect personal information including your name, email address, phone number, and physical address. All information is available to Audaxity. We do not maintain any credit card information on our website and all payment processing is done confidentially through our payment partner and processor. Please contact us for any transaction disputes.

2. Personal Data We Obtain from Third Party Sources

As part of our EEA Processing Activities, we may obtain certain Personal Data about you from third party sources, which we may use for the purposes and in the ways described in “How We Collect and Use Personal Data” above and in “Additional Uses of Personal Data” below. In some cases, we may obtain your consent for additional uses.

Partners and Service Providers

We use partners and service providers, such as application facilitators including data and payment processors (for example, DonorDrive; Braintree) and analytics providers (for example, Qualtrics), to perform services on our behalf. Some of these partners have access to Personal Data about you that we may not otherwise have (for example, when you sign up directly with that provider) and may share some or all of these data with us.

Single Sign-On

Some of our online services or research activities may allow you to register and login to those services through a third-party platform. When you login to our service through a third-party platform, you allow us to access and collect any Personal Data from your third-party platform account permitted under the settings and privacy statement of that platform.

Supplemental Personal Data

We may receive additional Personal Data from third-party sources, such as public or private databases (for example, compilations of email or postal addresses), or companies or institutions that may sponsor or facilitate your participation in one of our programs, which we may also append to existing Personal Data.

3. Additional Uses of Personal Data

In addition to the uses described above, including under “Personal Data We Obtain from You” and “Personal Data We Obtain from Third Party Sources,” we may use your Personal Data for the following purposes. These additional uses may under certain circumstances be based on your consent, may be necessary to fulfill our contractual commitments to you, may be necessary for legal compliance, or are necessary to serve our legitimate interest in the following operations:

• Conducting our operations and administering our fundraising event
• Contacting you to respond to your requests or inquiries;
• Providing you with newsletters, articles, service alerts or announcements, event invitations, and other information that we believe may be of interest to you;
• Requesting gifts and donations;
• At your request, processing and fulfilling transactions for merchandise or other products;
• Alerting you about a safety or security announcement;
• Performing marketing, promotions and advertising, either directly or through third-parties. These activities may include interest-based advertising, targeted advertising and online behavioral advertising in order to increase the likelihood that the content would be of interest to you;
• Preventing, investigating, taking action regarding or providing notice of fraud, unlawful or criminal activity, other misconduct, security or technical issues, or unauthorized access to or use of Personal Data, our website or data systems; or

4. Legitimate Interests

We rely on several legitimate interests in using and sharing your Personal Data. These interests include:

• Providing, improving and customizing our educational offerings;
• Administration of our operations;
• Maintaining an ongoing relationship with participants, donors and prospective donors, and helping to connect them with others;
• Requesting gifts or donations;
• Offering attendance to events and opportunities to volunteer;
• Exploring ways to develop and grow our operations;
• Ensuring the safety and security of our participants, volunteers, and others;
• Cybersecurity;
• Enhancing protection against fraud, spam, harassment, intellectual property infringement, crime and security risks; and
• Meeting our obligations and enforcing our legal rights.

5. Data Retention

We will retain your Personal Data for as long as is necessary for the purposes set out in these Disclosures unless a longer period is required under applicable law, or is needed to resolve disputes or protect our legal rights or otherwise to comply with legal obligations.

Where we are processing Personal Data based on our legitimate interests, we generally will retain the data for a reasonable period of time based on the particular interest, taking into account the fundamental interests and the rights and freedoms of the data subjects.

Where we are processing Personal Data based on your consent, we generally will retain the information for the period of time necessary to carry out the processing activities to which you consented, subject to your right, under certain circumstances, to have certain of your Personal Data erased (see “Your Rights” below).

Where we are processing Personal Data based on contract, we generally will retain the information for the duration of the contract plus some additional limited period of time that is necessary to comply with law or that represents the statute of limitations for legal claims that could arise from the contractual relationship.

Where we are processing Personal Data based on the public interest, we generally retain the information for the period of time that continues to serve that underlying interest.

B. How We Share and Disclose Personal Data

We share your Personal Data with third parties in the ways described in these Disclosures. We may share your Personal Data with third parties as described in the “How We Collect and Use Personal Data” section above, as well as between MCW Entities. Additionally, we may share information as described below:

Service Providers

We share your Personal Data with third-party service providers that complete transactions or perform services on our behalf or for your benefit, such as:
• Payment and contribution processing;
• Customer relationship management services;
• Marketing and analytics;
• Event registration and coordination;
• System maintenance and security.

Third-Party Mobile App Providers

With your knowledge and consent, our services on your mobile device may gather and transfer your Personal Data, including location information, from and to other applications, functions and tools within your mobile device if you use our mobile applications.

Social Media Platforms

We may also use services provided by third parties (such as social media platforms) to serve targeted ads or sponsored content on third-party platforms. For more information regarding our use of cookies and similar technologies, see the “Cookies and Similar Technologies” section below.

Legal Process, Safety and Terms Enforcement

We may disclose your Personal Data to legal or government regulatory authorities as required by applicable law. We also disclose your Personal Data to third parties as required by applicable law in connection with claims, disputes or litigation, when otherwise required by applicable law, or if we determine its disclosure is necessary to protect the health, safety, rights or property of you, us or others, or to enforce our legal rights or contractual commitments that you have made.

C. International Data Transfers

MCW may transfer your Personal Data between MCW Entities and/or to the third parties discussed above. We may transfer your Personal Data outside the EEA relying on appropriate or suitable safeguards or specific derogations recognized under data protection laws, including the GDPR.

The European Commission has adopted standard data protection clauses, which provide safeguards for Personal Data transferred outside of the EEA. We may use Standard Contractual Clauses when transferring Personal Data from a country in the EEA to a country outside the EEA. If your Personal Data are affected, you can request a copy of our Standard Contractual Clauses by contacting us as set forth in the Contact Us section below.

D. Cookies and Similar Technologies

We may collect Personal Data about you, or information that becomes Personal Data if combined with other information, when you visit or use our websites and online services. This information may be collected through the use of cookies, which are small data files placed on your computer or mobile device that allow us to collect certain information whenever you visit or interact with our websites or online services. Some of these cookies are managed by us (first-party cookies), while others are managed by third parties that we do not control (third-party cookies). This information may also be collected through the use of other data collection technologies (such as web beacons, pixels or tags) that embed graphic files in our websites and online services. These graphic files contain a unique identifier that enables us to recognize when someone has visited our website or online services, or in the case of web beacons, opened an email that we have sent them.

These small data files or graphic files serve various functions:

• Strictly Necessary: Necessary to deliver our services;
• Performance and Functionality: Enhance the performance and functionality of our services but are non-essential to their use;
• Analytics and Customization: Allow us to understand the effectiveness of our services and marketing campaigns, as well as to customize our services based on this information; or
• Advertising: Make advertising messages more relevant to you and your interests.

You can control the use of certain cookies and similar technologies by:

• Opting out of targeted online advertising through advertising networks (please visit http://www.aboutads.info/choices/, http://optout.networkadvertising.org/?c=1#!/ or http://www.youronlinechoices.com for more information);
• Setting or amending your web browser controls to accept or refuse cookies (please visit your browser’s help menu for more information).

If you choose to reject certain cookies and similar technologies, you may still use our websites and online services though your access to some functionality and features may be restricted. If you have any questions regarding our use of cookies and other similar technologies, please contact us as set forth in the “Contact Us” section below.

E. Your Rights

We will provide you upon your reasonable, good faith request with information about whether we hold any of your Personal Data as part of our EEA Processing Activities, to the extent required by and in accordance with applicable law. In certain cases, you may also have a right, with respect to your Personal Data collected and used in the EEA Processing Activities, to:

• correct or update any of your Personal Data that is inaccurate;
• to restrict or limit the ways in which we use your Personal Data;
• to object to the processing of your Personal Data;
• to request the deletion of your Personal Data; and
• to obtain a copy of your Personal Data in an easily accessible format.

To submit a request, please send an email message to compliance@mcw.edu. Because we want to avoid taking action regarding your Personal Data at the direction of someone other than you, we will ask you for information verifying your identity. We will respond to your request within a reasonable timeframe.

You also have the right to withdraw your consent to our processing of your Personal Data as part of the EEA Processing Activities, where our processing is solely based on your consent, subject to certain limitations at law. In some cases, you can do this by discontinuing use of the services involved in the EEA Processing Activities. This would include by closing all of your online accounts with us and contacting us at compliance@mcw.edu to request that your Personal Data be deleted. If you withdraw your consent to the use or sharing of your Personal Data for the purposes set out in these Disclosures or the other MCW privacy statements that link to or expressly adopt these Disclosures, you may not have access to all (or any) of the related services, and we might not be able to provide you all (or any) of the services. Please note that, in certain cases, we may continue to process your Personal Data after you have withdrawn consent and requested that we delete your Personal Data, if we have a legal basis to do so. For example, we may retain certain data if we need to do so to comply with an independent legal obligation, if we still need the data for the lawful purposes for which we obtained the data, or if it is necessary to do so to pursue our legitimate interest in keeping our services and operations safe and secure.

If you have any complaints regarding our privacy practices, you have the right to make a complaint with your national data protection authority (i.e., supervisory authority).

F. User Generated Content

Some of our services involved in EEA Processing Activities may enable users to submit their own content. Unless otherwise indicated, please remember that any Personal Data you submit or post as user-generated content could become public information. You should exercise caution when deciding to disclose your personal, financial or other information in such submissions or posts. We cannot prevent others from using that information in a manner that may violate these Disclosures, the law or your personal privacy and safety. We are not responsible for the results of such postings.

G. Updates to the Disclosures

We may update these Disclosures from time to time without prior notice by posting revised Disclosures to this site. You can determine when these Disclosures were last revised by checking the Last Updated date in these Disclosures.

H. Contact Us

If you have any questions, comments, requests or concerns about these Disclosures or other privacy-related matters, you may contact us in the following ways:

• Email: compliance@mcw.edu

• Mailing Address:

Corporate Compliance Office
Medical College of Wisconsin
8701 Watertown Plank Rd.
Milwaukee, WI 53226